Give your team the number
Sign up, add your people, and share the Leaveline number. Staff can join by texting JOIN plus your company code, or you can import a spreadsheet, or add someone yourself. They don’t need to download anything.
Coming soon for small UK businesses
Staff already text you when they’re off. Now those texts can keep the record.
Leaveline is a holiday and sickness tracker for shops, cafes, trades, care teams, salons and small offices. Your staff text a UK number in plain English. We log it, check the allowance and team clashes, and tell the manager. There is a web dashboard too, if you want the full picture.
We’re not open yet. Leave your details and we’ll email you when you can try it, with a 14-day free trial.
Built for teams still using
a spreadsheeta paper diarya WhatsApp group
LeavelineText message · UK number
Priya reported sick: 16/11 to 19/11 (3 working days).
On the recordAllowance and clashes checked
- Staff don’t need an app — a text is enough
- We never ask why someone is ill
- Company data is stored in the London region
- 14-day free trial when we launch
How it works
Three steps. Your staff keep using the phone in their pocket.
They text in plain English
“Ill today, back Thursday.” “Can I have 7–11 Dec off?” “How much holiday have I got left?” Leaveline reads the message, works out the dates, and writes it into the record.
You stay in the picture
Sickness is logged and you get a text straight away. Holiday requests are checked against the person’s allowance and how many people are already off. They come to you to approve, or they can be approved automatically if you turn that on. Every Monday you get a short summary.
Example
What a real exchange looks like
These are the sorts of messages Leaveline is built to handle. Dates and names are examples.
Monday morning, to Sam
Leaveline weekly summary
- Off this week
- Priya 16/11–19/11
- Waiting for you
- Tom 07/12–11/12. Reply to approve or decline.
- Worth a conversation
- Alex (Bradford 108)
Priya (staff)Ill today, back Thursday
LeavelineLogged, and your manager has been told. That’s 3 working days, Monday 16 Nov to Thursday 19 Nov.
Sam, her manager, gets a separate text:
Priya reported sick: 16/11 to 19/11 (3 working days).
Tom (staff)Can I have 7–11 Dec off?
LeavelineThat’s 5 working days, 7 to 11 Dec. I’ve sent it to your manager. You’d have 12 days left if this is agreed.
Sam gets:
Tom requested holiday 07/12 to 11/12 (5 days). Reply here to approve or decline.
Sam (manager)Who’s off next week?
LeavelinePriya: sick 16/11–19/11 (approved). Tom: holiday 07/12–11/12 (pending).
SamApprove Tom’s
LeavelineDone: approved, and Tom has been told.
Tom gets:
Your holiday request for 07/12 to 11/12 was approved.
What Leaveline does
The useful bits, and nothing you have to train the whole team on.
Plain English texts
Staff write the way they already write to you. No forms, no portal login, no app store.
Sickness, logged at once
When someone texts that they’re ill, it goes on the record and their manager is told. We never ask why they are ill, and we don’t keep the wording of texts longer than 30 days.
Holiday requests that have been checked
A request is measured in working days, set against the person’s remaining allowance, and checked for team clashes before it reaches you.
Approvals from your phone
Text “approve Tom’s”, or “what’s pending?”, or “who’s off next week?”. The person is told once you’ve decided. You can’t approve your own request, and the system can’t approve a request on behalf of the person who sent it.
Optional auto-approval
If you switch it on, a holiday request can be approved on the spot when there is enough allowance and it doesn’t break your limit for how many people can be off at once. You still get a text to say it happened.
A Monday morning summary
Each Monday, managers get a text with who’s off, what’s waiting for a decision, and anyone with a high Bradford score — flagged as worth a conversation, not as a verdict.
Join without a rollout project
Staff text JOIN and your code, then their name. You reply yes or no. Or import up to 60 people from a spreadsheet. Or add one person at a time. Text-only accounts are fine for people who will never need to log in.
A web dashboard as well
Use the website when you want to see the team, allowances and the diary in one place. Staff who only ever text still appear there.
A few quiet safeguards
Each company can only see its own records. Staff only see their own absences. If someone is off sick for more than seven calendar days, we remind them they’ll need a fit note from their GP. Leaveline records, requests and reports. It doesn’t give HR advice or get involved in discipline.
Made for the people who use it every day
For staff No app
- Text the Leaveline number. That’s the whole setup.
- Report sickness or ask for holiday in ordinary English.
- Check how many holiday days you have left.
- Get a text when your request is approved or declined.
- Nobody asks why you are ill.
For owners and managers Text or web
- See who’s off without opening a spreadsheet or scrolling a group chat.
- Get a text when someone reports sick or asks for time off.
- Approve or decline by text, or in the dashboard.
- Set how many people can be off at once, and each person’s allowance.
- Start the week with a short Monday summary.
- Add the team by text code, spreadsheet, or one by one.
Pricing
Simple pricing, when we’re ready
Leaveline will be a monthly subscription, charged per member of staff. You’ll have a 14-day free trial to try it with your team.
The price isn’t fixed yet, so we haven’t put a number on this page. As a guide while we finish things, we’re thinking in the region of a few pounds per person per month — not a large HR suite fee. We’ll confirm the price with waiting-list companies before anyone pays.
You can add and remove people as the team changes. After the trial, the account is paused until a subscription is in place. You’ll be able to update your card or cancel yourself.
Price TBC
Monthly, per member of staff
- 14-day free trial when we launch
- Add and remove people as the team changes
- Update your card or cancel yourself
- Price confirmed with the waiting list before anyone pays
FAQ
Questions people usually ask
What is Leaveline?
A holiday and sickness tracker for small UK businesses. Staff text a Leaveline number in plain English. The message is turned into a record, checked against allowances and team clashes, and sent to the manager. There is a web dashboard as well.
Do staff need to download an app?
No. A mobile number is enough. They can text to join, report sickness, request holiday and check their balance. Managers can do the same, and can also use the website when they want a wider view.
How do we add the team?
Three ways. Staff text JOIN followed by your company code, then their name; you approve with a yes or no. Or you import a spreadsheet (name and mobile number are enough; email is optional). Or a manager adds one person at a time. People without an email get a text-only account, with nothing to log into.
Do you ask why someone is ill?
No. We never ask, and we don’t record a reason if someone mentions one. The wording of texts is not kept for more than 30 days. Sickness is logged as dates only, and the manager is told that the person is off, not why.
Where is our data kept?
Company data is stored in the London region. Each company can only see its own records, and staff only see their own absences.
How much will it cost?
A monthly price per member of staff, with a 14-day free trial when we launch. The exact price is still being set. Join the waiting list and we’ll tell you before billing begins.
Can holiday be approved automatically?
Yes, if you switch that on. A request is only auto-approved when the person has enough allowance left and it doesn’t break your limit for how many people can be off at once. Otherwise it comes to the manager. Clash, allowance and auto-approve checks are done in the system, not left to guesswork.
What is the Bradford score on the Monday text?
It’s a common way of noticing patterns in sickness, using the number of separate absences and the number of days. If someone’s score is high, the Monday summary flags it as “worth a conversation”. Leaveline doesn’t suggest a course of action and doesn’t get involved in discipline.
When can we start using it?
Not yet — this page is for the waiting list. We’ll email you when you can try it, including the 14-day trial. If you join the list, you won’t be charged.
Waiting list
Join the waiting list
Tell us a little about your business. We’ll email you when Leaveline is ready to try. We won’t charge you for joining, and we won’t pass your details on.
14-day free trial when we launch
The price, confirmed before anyone pays
Staff don’t need an app — a text is enough
You’re on the list.
Thanks — we’ve got your details. Leaveline isn’t open to customers yet. We’ll email you at the address you gave when the 14-day trial is ready, including the price, so you can decide then.
You don’t need to do anything else. If you told us how you track leave today, that helps us make the first version useful for businesses like yours.